For Brand Directors
Your promotions are executed by others.
"The agency or retailer will improvise with my money. And when something goes wrong, I have no way to prove where the mistake was made."
PromoGrid is the operational contract that makes improvisation with your money impossible.
Benefits
What you gain with PromoGrid
Complete visibility
Control Room (E) gives you access to the operational status of any module, at any time. You no longer depend on subjective reports sent under deadline pressure.
Legal and reputational protection
Regulator Shield (F) identifies legal risks before they materialize. Scenario Lab (G) simulates crisis scenarios and provides the basis for informed decisions.
Auditable financial reconciliation
Financial Reconciliation (J) produces the complete financial report: actual costs vs. payments, documented discrepancies, causes and responsible parties identified. No more "I don't know where the money went."
Validated data, not declared
Data Validation (A) formally verifies each participation. No result is based on unprocessed data or the supplier's estimates.
Audit
5 questions you can ask your supplier
With PromoGrid implemented, these questions have documented answers.
How many participations were invalidated and on what exact criteria?
What is the discrepancy between invoiced and actual costs, documented per category?
What risk scenarios were simulated before launch and what decisions resulted?
Who made each operational decision, when, and based on which document?
What lessons were institutionalized from previous promotions and how did they reflect in the current one?
Done hoping everything will be fine.
PromoGrid replaces hope with a standard. Request a presentation for your team.
Contact us →Frequently Asked Questions
PromoGrid introduces complete traceability over promotional spending: every delivery, every payment, every exception is documented. Module J (Financial Reconciliation) reconciles actual expenses with the approved plan. Module K (Post-Mortem) documents actual efficiency. There are no longer gray areas where the budget can disappear without documentation.
Yes. This is one of the primary uses of PromoGrid: contractual reference. The contract with the agency or fulfillment provider can include PromoGrid as an execution standard annex. Thus, in case of dispute or audit, there is a documented standard against which performance can be objectively evaluated.
After a promotion executed according to the PromoGrid standard, the brand receives: execution report per activated module, financial reconciliation (Module J), incident and escalation register, consumer satisfaction report (if Module D was activated), and final post-mortem with recommendations (Module K).
PromoGrid makes improvisation documentable and accountable. Principle 3 of the standard states explicitly: no improvisation and no arbitrary exceptions. Any deviation from procedure must be documented, approved, and recorded. This doesn't completely eliminate human improvisation, but it makes it visible and contractually traceable.
The PromoGrid standard trunk is stable — the immutable principles don't change. Modules are periodically updated by Open Public Service SRL based on market evolution, legislation, and operational practices. Companies implementing PromoGrid through Advisors automatically receive relevant updates as part of their service contract.